Bulk EasyMaker One template. A Pack for every person.
Write your Easy Read Pack once, with gaps for the details that change, like [name] and [appointment]. Then choose a spreadsheet. Bulk EasyMaker makes a Pack for every row, each with that person's own details, and puts them all together in a new project, ready to download.
Included for everyone who uses EasyMaker. Up to 100 Packs from each spreadsheet.
Twelve Packs from one spreadsheet
Watch a dentist's appointment letter become a Pack for each of 12 people – in a few clicks.
What the film shows
- Pick a template in EasyMaker.
- Open Making this for lots of people? Use a spreadsheet.
- Choose the spreadsheet and press Make the Packs.
- A Pack is made for every row: 12 in this film.
- They're all together in a new project.
- Download all PDFs gives you every Pack's PDF in one zip.
- Open any Pack: each one has its own name, date and dentist.
The film has no sound and is sped up in places. The names are made up.
One row, one Pack
The first row of your spreadsheet names the gaps in your template. Every row under it becomes a Pack, with that person's words in the gaps.
| name | appointment | dentist |
|---|---|---|
| Aisha | Monday 7 December at 10am | Riverside Dental |
| Tom | Monday 7 December at 11am | Riverside Dental |
| Priya | Tuesday 8 December at 9:30am | Park Road Dental |
| Gareth | Tuesday 8 December at 2pm | Park Road Dental |
| Mei | Wednesday 9 December at 10am | Riverside Dental |
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Priya's Pack -
Aisha's Pack -
Tom's Pack
These are real Packs, made by Bulk EasyMaker from this spreadsheet. The names are made up.
Your first batch in four steps
If you've made a Pack in EasyMaker, you already know most of it.
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Make a template
Write your Pack once. Wherever a detail changes from person to person, type a word in square brackets. Then turn on the Template switch under Sharing & templates.
In your PackHello [name]. Your appointment is on [appointment].
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Make a spreadsheet
Put the words from your brackets in the first row, one in each column. Add a row for each person, and fill in every cell. Save it as a CSV file from Excel or Google Sheets.
First rowname, appointment, dentist
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Choose it in EasyMaker
Pick your template. Under the boxes, open Making this for lots of people? Use a spreadsheet. Choose your file, then press Make the Packs.
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Download all the PDFs
Your Packs appear in a new project as they are made. Press Download all PDFs for a zip of every Pack, or open any Pack to check it, change it or share it.
What you'll see
Bulk EasyMaker lives inside EasyMaker. There's nothing new to learn or install.
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Right where you fill in a template
The spreadsheet option sits under the boxes you'd fill in for one person. It lists the column names your spreadsheet needs, taken from the words in your template's brackets.
In EasyMaker: your templates, then Use template
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Every row is checked first
If a column is missing or a cell is empty, nothing is made. You see exactly which row to fix, so nobody gets a Pack with a gap where their name should be. Empty rows are skipped.
Before any Pack is made
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Everything in one new project
Each spreadsheet makes its own project, named after the template with the date and time. The Made from a spreadsheet panel shows how far it has got, then gives you Download all PDFs. Only you see that panel.
In the Library: Projects
Screenshots show a made-up template and made-up names.
Good to know
Here's exactly what to expect before you make your first batch.
up to 100 Packs
from each spreadsheet, one for every row.
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Every cell filled in, or nothing is made
One empty cell stops the whole spreadsheet, and we tell you which row it's on. Fix it and choose the file again.
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CSV files only
Save your spreadsheet as CSV from Excel (CSV UTF-8 is fine) or Google Sheets. If you choose an Excel .xlsx file, we show you how to save it as CSV.
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A new project every time
Each spreadsheet makes a new project, which counts towards your 50 projects. Delete or tidy old ones whenever you like.
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Up to 10 spreadsheets an hour
Making lots of batches? After 10 in an hour, wait a little and try again.
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We don't keep your spreadsheet
We hold on to its rows only until your Packs are made, then clear them. The details stay in the Packs themselves, which you can delete like any other Pack.
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The zip holds PDFs
Download all PDFs gives you every Pack's PDF at once. For a Pack's other formats, open that Pack.
Included with EasyMaker
There's nothing extra to buy. Everyone who uses EasyMaker, on its own or in the Easy Read Bundle, can make Packs from a spreadsheet. It isn't part of the free demo.
- Photo LibraryThe full Photosymbols picture library, to search and download.
- EasyMakerTurn a document into an Easy Read Pack – and now a Pack for every person on your list.
- DateMakerCalendar and clock pictures in seconds.
- PictureMakerMake the picture you can't find.
- SurveyMakerEasy Read surveys with pictures, Listen and paper copies.
Already have the Photo Library?
You can move up to the Easy Read Bundle part-way through your subscription. Email us and we'll sort it out for you.
Questions
Anything else? Email ask@photosymbols.com.
Who can use Bulk EasyMaker?
Everyone who uses EasyMaker, whether on its own or in the Easy Read Bundle. It isn't part of the free demo.
What can I put in the square brackets?
Any word you like, such as [name], [date] or [address]. Your spreadsheet's first row has to use the same words. Capital letters and spaces at either end don't matter, and any other columns are left out.
How do I make a template?
Make a Pack in EasyMaker as usual, with your words in square brackets. Then turn on the Template switch under Sharing & templates. Your template appears in EasyMaker's templates, ready to use with one person or a whole spreadsheet.
Can I change one Pack afterwards?
Yes. Every Pack Bulk EasyMaker makes is an ordinary Pack. Open it to change the words or pictures, share it, or download its other formats.
I need more than 100 Packs. What do I do?
Split your spreadsheet into parts of up to 100 rows and choose each part in turn. Each part makes its own project.
Can my team see the Packs?
The new project starts out just for you. Share it with your team like any other project and they'll see the Packs in it. The Made from a spreadsheet panel is only shown to the person who made the batch.
Do you keep the names and addresses from my spreadsheet?
Only until the Packs are made. Then we clear the rows. Each person's details stay in their own Pack, which you can delete at any time.